For Professional Services, Software Companies, Media & Marketing Agencies
Eliminate Billing Chaos from Time & Materials, Milestones, and Retainers
ERP implementation designed specifically for service businesses: from time tracking and complex billing to revenue recognition and "pay when paid" scenarios that actually work.
Proven Experience Across Services
Software
Professional Services
Media Agency
Publishing
Experiential Agency
Other Services
Why Service Companies Choose Kalpa
Most ERP consultants treat service businesses like manufacturers, forcing rigid systems onto complex billing structures, multiple performance obligations, and "pay when paid" scenarios they don't understand.
We're different. We've spent years implementing ERP systems exclusively for professional services, software companies, and agencies, and we understand the unique challenges generic consultants completely miss, from time tracking that connects to real-time project budgets, to revenue recognition compliance for multiple performance obligations, to handling 1M+ transaction lines per quarter across disconnected platforms.
Service has unique demands
1
Project Management
Stop losing money on projects that go over budget and timeline.
Our solution provides real-time visibility into project activities and costs, so you can identify overruns instantly and course-correct before disasters happen. Whether you need built-in ERP modules or seamless integration with project management platforms like Smartsheet and Monday.com, you get granular control over resource allocation and profitability from first estimate through final invoice.
2
Time Management
Know exactly where every hour goes before you run out of budget.
Without centralized tracking, monitoring allocated vs. actual time becomes labor-intensive and error-prone. Our solution enables you to accurately track hours worked against assigned tasks, identify overruns promptly, and proactively manage project budgets and timelines ensuring project success and client satisfaction while protecting your margins.
3
Complex Billing Structure
Get paid accurately for every hour worked no matter how you bill.
Centralizing time entry and billing processes ensures consistency and accuracy across diverse billing methods: T&M, milestone-based, or retainer. Our solution streamlines actual hours, billable hours, invoicing details, and client agreements, minimizing errors, ensuring compliance with contractual obligations, and enhancing transparency so nothing falls through the cracks.
4
Revenue Recognition
Navigate compliance audits without the sleepless nights.
Software and service companies with complex contracts involving multiple performance obligations—software licenses, implementation services, maintenance, and support—need proper revenue allocation configured correctly. We configure your ERP to ensure regulatory compliance with ASC 606, so you're audit-ready and compliant without the panic.
5
Media Management
Maintain cash flow stability even when clients delay payment.
In "pay when paid" scenarios, media companies only receive payment after their clients have been paid, creating uncertainty and cash flow challenges. Our solution streamlines payment processes with automated tracking and payment reminders, enabling you to navigate "pay when paid" situations more effectively and ensure financial stability while minimizing collection delays.
6
Integrations
Stop wasting hours reconciling data across disconnected systems.
We've handled high-volume transactions (1M+ lines per quarter) for media and advertising companies that use multiple platforms for managing spend data. Leverage our proven integration solutions for seamless connections between your platforms—creating one source of truth that eliminates manual reconciliation, reduces errors, and saves your team hours every week.
What Our Clients Say
“The scope of this project, integrating and decommissioning over a dozen acquired systems into one NetSuite instance, was immense. The solution architecture provided the foundation we needed for stable, scalable global finance operations.”
Mark Strachan
Chief Information Officer
Stop Losing Money on Projects That Go Over Budget?
Talk to service industry experts who understand time tracking, complex billing structures (T&M, milestones, retainers), and revenue recognition compliance. We'll show you how to identify overruns before disasters happen.
Not sure if you're ready? Discuss your project management and billing challenges with experts who know professional services, no commitment required.